Place and Importance of Project Management in Organizations

Melis Arabacı (Writer) 02 April 2024

A 'project' is a set of systematic studies with a specific subject, product or service output, which has a start and end date with a purpose, target and budget, and is implemented with the understanding of creating change on its basis. Project management, on the other hand, includes managing, executing, reporting the project skeleton structure, implementing it in accordance with the standards and turning it into the scope and project document requested by the auditors. Within the information scope of project management, there are comprehensive processes ranging from management, communication, budget, predictable risk and quality, stakeholders, integration management, human resources, procurement and time management processes. It is important that these processes are managed by the right people and the right team, and that they are digitally recorded and tracked.

The project management archetype, which is vital in determining the right approach and strategy with the available resources and capacity, will differ in each company due to the culture they have. What is important is that this approach has an inclusive role in the action plan from part to whole and that companies make their investments with this awareness. In order for the management, sustainability and quality building blocks of organizations to be structured with the right projects at the right time, they need to go through a disciplined and systematic series of processes in implementing project management strategies and cooperate with project management professionals specialized in this field. In this regard, PMOs (Project Management Offices) have been opened in many parts of Turkey and the world today and they are working with institutions about their products, services or organizational processes. In fact, most companies give the opportunity to create a PMO within their own organization and to establish their own team by authorizing people with relevant competence in this field to serve the same purpose by subjecting them to the necessary training and certification program.

In order to determine the strategic roadmap of a project and to ensure its continuity, the project life cycle needs to be well planned. PMI (Project Management Institutes) defines the project life cycle as "the sequence of phases a project goes through from the beginning to the end". In fact, we can understand that the project is a living process and consists of many complementary layers. Another important point is that the project life cycle is continuous and applicable. In this way, it should be adaptable to all the processes that will be projected in the future, and it should be able to come to life in other projects by adding experience and knowledge to the same success. Today, agile management is included in project management methodologies and hybrid project management processes have emerged. In this way, project approach methodologies specific to niche projects can be developed by creating correlations with customer-oriented, fast, flexible and systematic project approach techniques.

Another important issue in project management processes is the efficient management of processes. Systematic approaches that can be applied in different project process sub-divisions are used. For example, SIPOC (supplier, input, process, output, customer) diagram, PUKÖ (plan, implement, control, take action) cycle, DMAIC (define, measure, analyze, improve, control), SMART+C (specific, measurable, achievable, realistic, time bound, competitive), GANTT Chart, CPM (critical path method), WBS (work breakdown structure) Diagram or many other techniques such as BBN (Breakeven Point Analysis) and EVM (Earned Value Analysis) can be used in cost management studies. These techniques provide predictability, transparency, consistency, organizational learning, focus and flexibility.